


CareCall is a simplified joint-stock company with a capital of 1,149.71 euros, registered with the Paris Trade and Companies Register under number Paris 935 400 176, whose registered office is located at 81 boulevard Saint-Michel, 75005 Paris, France (hereinafter 'CareCall').
Purpose. These General Terms of Service and their Appendices (hereinafter ' GTCs ») define the terms and conditions under which CareCall provides its services as defined herein. The Client acknowledges having read and unreservedly accepted the GTCs by validating the Quote. The applicable GTCs are those in force on the day of the first use of the Services. These GTCs prevail over any contrary stipulation appearing in any other document originating from the Client.
Contractual Documents. Access to and use of the Services is subject to (i) these GTCs; (ii) the provisions of the Quote, including any special conditions contained therein. In case of conflict or inconsistency between these GTCs and the Quote, the Quote shall prevail.
Definitions. For the purposes of these GTCs, terms beginning with a capital letter have the meaning indicated below. Words in the singular also refer to the plural and vice versa.
Souscription aux Services. Les Services sont souscrits par le Client sous la forme d’Abonnements Annuels, Mensuels ou de Paiement à l’usage, tels que définis en Annexe 1 « Conditions tarifaires » et précisés au Devis. Le Devis est adressé au Client par tout moyen. Le Contrat est conclu par l’acceptation par le Client du Devis, manifestée par l’envoi à CareCall du Devis signé électroniquement par la personne dûment habilitée à cet effet par le Client. Le Client déclare avoir pris connaissance complète des caractéristiques des Services auxquels il souscrit, de leurs éventuelles limites et apprécié l’adéquation de ceux-ci à ses besoins. Le Client, y compris ses Utilisateurs, peut à tout moment souscrire à de nouvelles fonctionnalités via son compte sur la Solution CareCall.
Réception de la Solution CareCall et réclamations. La Solution CareCall est réputée livrée dès que le Client reçoit communication de ses identifiants d’accès à la Solution CareCall ou ceux de ses Utilisateurs. À compter de son premier accès à la Solution CareCall, le Client s’engage à notifier CareCall, par écrit, tout défauts ou non-conformités observés. Toute réclamation devra mentionner le numéro figurant sur le Devis et être accompagnée des éléments justificatifs nécessaires pour démonter ledit défaut et/ou ladite non-conformité. La réclamation ne sera réputée reçue qu’à compter de l’accusé de réception écrit par CareCall. À défaut de réclamation formulée dans un délai de cinq (5) jours suivant le premier accès à la Solution CareCall, celle-ci sera réputée conforme et définitivement acceptée par le Client.
Formation. Lors de la mise en service de la Solution CareCall, CareCall peut réaliser pour le Client et ses Utilisateurs une formation d’utilisation de la Solution CareCall, dont les conditions tarifaires seront précisées au Devis. Le Client reconnaît que CareCall n’est tenue à aucune obligation de résultat au titre de la formation dispensée.
Support et maintenance. CareCall met à disposition du Client un service d’assistance destiné à accompagner le Client en cas de difficultés rencontrées lors de l’utilisation ou du fonctionnement de la Solution CareCall, ainsi qu’un service de maintenance corrective de la Solution CareCall. Toute demande d’assistance devra être adressée à CareCall à l’adresse email suivante : contact@carecall.ai.
Conditions financières.
Durée et résiliation.
Obligations des Parties.
Garanties et responsabilité.
Droits de Propriété Intellectuelle.
Confidentialité. Le Client s’engage à garder strictement confidentiels l’existence, la nature et le contenu du Contrat, ainsi que l’ensemble des informations, de quelque nature que ce soit, portées à sa connaissance dans le cadre des négociations ou de l’exécution du Contrat (les « Informations Confidentielles »). Le Client s’interdit toute divulgation des Informations Confidentielles, sauf aux membres de son personnel qui ont besoin d’en connaître pour l’exécution du Contrat et qui sont soumis à une obligation de confidentialité au moins équivalente. Cette obligation de confidentialité s’applique pendant toute la durée du Contrat et subsistera tant que les Informations Confidentielles ne seront pas tombées dans le domaine public autrement que par le fait du Client, et ce même après l’expiration ou la résiliation du Contrat. À la demande de CareCall, le Client s’engage à restituer ou à détruire sans délai l’ensemble des Informations Confidentielles reçues dans le cadre du Contrat. L’obligation de confidentialité demeurera en vigueur pendant une durée de cinq (5) ans à compter de la date d’expiration ou de résiliation du Contrat, quelle qu’en soit la cause.
Protection des données.
Circonstances imprévisibles. Chaque Partie entend assumer les risques liés à toute modification imprévisible des circonstances existant au moment de la conclusion du Contrat, y compris lorsque cette modification serait de nature à rendre l’exécution de ses obligations excessivement onéreuse.En conséquence, chaque Partie renonce irrévocablement à se prévaloir des dispositions de l’article 1195 du Code civil dans le cadre du présent Contrat.
Force majeure. In the event of delay or impediment in the execution of the Contract resulting from an unforeseeable and irresistible event beyond CareCall's control, such as war, strike, fire, or pandemic, the execution deadlines will be automatically adjusted accordingly. CareCall will inform the Client as soon as possible so that all necessary measures can be taken to limit the effects.
Electronic Signature. Subscription to the Services is carried out by electronic signature. Each Party acknowledges that the electronic signature it affixes to the Contract has the same legal value as its handwritten signature and that the technical means implemented for this signature confer a certain date on this Contract. Each Party irrevocably and unconditionally waives its right to bring any legal action or claim, directly or indirectly arising from the reliability of said electronic signature process or the evidence of its intention to enter into this Contract.
Miscellaneous. CareCall's failure to strictly apply any of the provisions of the Contract, or to exercise a right recognized under the Contract, shall not be interpreted as a waiver of its right to invoke it later. The rights and remedies provided by the Contract are cumulative and are in addition to, unless expressly stipulated otherwise, all rights and remedies that CareCall may assert under French law. Any waiver by CareCall of a breach of the Contract must be express and in writing and shall not constitute a waiver of another breach or the same breach later. If any provision of the Contract is declared null, illegal, or unenforceable, the validity, legality, and enforceability of the other provisions shall in no way be affected. The headings of the articles and paragraphs of the Contract are for indicative purposes only and shall not influence their interpretation.
Governing Law and Jurisdiction. This Contract, as well as any dispute or claim arising therefrom, shall be governed by and interpreted in accordance with French law. Any dispute relating to the existence, validity, interpretation, execution, or termination of the Contract, or any of its stipulations, which cannot be resolved amicably within thirty (30) days from its notification by one of the Parties, shall be submitted to the exclusive jurisdiction of the courts of Paris.
Pricing Conditions
1. Modules
The functionalities of the CareCall Solution are available in different modules, including the following:
2. Subscription Methods
| Offers | Offer Descriptions |
|---|---|
| Pay-As-You-Go | Subscription method for Services outside of a Subscription and without commitment, under which the Client is billed based on their actual use of the CareCall Solution. |
| Monthly Subscription | Monthly subscription method for Services, without commitment, subject to payment of a flat rate. |
| Annual Subscription | Annual subscription method for Services with a firm commitment for a period of twelve (12) months, subject to payment of a flat rate. |
3. Pricing Terms
| Plans | Plan Descriptions |
|---|---|
| Carefollow Plan | Unlimited patient satisfaction campaign modules. |
| Starter Plan | 500 credits included – Receptionist Agent and Check-in Agent modules. |
| Pro Plan | 4,000 credits included Starter plan modules + Message, WhatsApp, Line Display, and Dynamic Waiting List modules. |
| Expert Plan | 10,000 credits included – Pro plan modules + Custom Campaigns, Email Form Sending, and Dedicated Account Manager modules. |
Each incoming call consumes 1 credit and each outgoing call consumes 0.5 credits. The applicable rates for each plan are listed in the Quote.
1. Monthly Subscription. The Monthly Subscription is billed at a flat rate, with no commitment from the Client beyond the month of subscription.
| Plans | Applicable rates for Monthly Subscription |
|---|---|
| Carefollow Plan | €89/month |
| Starter Plan | €99/month |
| Pro Plan | €699/month |
| Expert Plan | €1,499/month |
1. Annual Subscription. The Client may subscribe to the Monthly Subscription plans described above, with a firm commitment of twelve (12) months. This commitment entitles the Client to a discount on the standard monthly rate, as defined in the Quote, it being specified that billing remains monthly throughout the duration of the Annual Subscription.
Overage. In the event of exceeding the call volume included in the Subscription, additional calls will be billed at the unit rate specified in the Quote and will appear on the Client's upcoming monthly invoice. Where specified in the Quote, additional calls made under an Annual Subscription also benefit from a discount defined in the Quote.
Trial period. Prior to any subscription, CareCall may offer the Client a trial period for the CareCall Solution, for a duration specified in the Quote. The Client may terminate this trial period before its end, at any time, without charge. In the absence of express termination by the Client at the end of the trial period, the subscription to the Services, according to the pricing terms selected by the Client, will automatically take effect under the conditions specified in the Quote. The trial period is strictly reserved for new Clients who have never subscribed to the Services.
Promotional offers. Unless otherwise stated in the Contract, the duration of any commercial discount is, by default, limited to the first month of Subscription or Pay-As-You-Go.
Data Processing Agreement
| Nature/Purpose of Processing | Provision of Services on behalf of Clients, including, depending on the Services actually subscribed to: Processing of incoming patient calls Management of outgoing calls to patients Appointment synchronization and sending of appointment reminders to patients Generation of call indicators and statistics |
|---|---|
| Categories of Data Subjects | Patients Healthcare Professionals / Users |
| Categories of Personal Data | Personal Data of Patients collected as part of the Services: Identification data (title, last name, first name, patient pseudonym number on the platform) Provided contact details (phone number, email address, postal address, etc.) Communication data (exchanges with CareCall or with healthcare professionals, audio recordings and written transcription of calls) Health data (reason for appointment, appointment date, pathologies, symptoms, medical history, lifestyle, data related to lifestyle habits, etc., according to information shared by the patient during the call) Personal Data of healthcare professionals / Users collected as part of the Services: Identification data (title, last name, first name) Professional information and contact details (medical specialty, professional identification number, phone number, email address, postal address, website, etc.) Appointment data (date, time, subject and content) User login ID, password, and logs |
| Categories of Recipients | Authorized CareCall personnel Subsequent CareCall Sub-processors Administrative and judicial authorities (only in the event of an express and reasoned request from them or in case of a proven violation of legal or regulatory provisions) External advisors (only for the management of potential disputes and other legal matters, if applicable) Other third parties (following or in connection with the restructuring, reorganization, acquisition, debt financing, merger, sale of CareCall assets or a similar transaction, as well as in the event of insolvency, bankruptcy or receivership in which personal data is transferred to one or more third parties as CareCall assets) |
| Subsequent Sub-processors | Microsoft Azure Twilio Eleven Labs WhatsApp (Meta) |
For personal data processing operations carried out by CareCall on behalf of the Client, the retention periods are as follows:
| Data Retention Period | |
|---|---|
| User data related to account management | The login ID and password are retained for the duration of the user account's activity; IP addresses and connection logs are retained for twelve (12) months from their collection. |
| Patient data related to call management | Personal data is retained for the duration of the contract with the Client, and for a maximum of eighteen (18) months after the call (including 6 months in an active database and 12 months in archive). |
| Data related to patient reviews | Personal data is retained for the duration of the contract with the Client, and for a maximum of twelve (12) months after the internal negative review is recorded. |
| Written transcriptions of patient communications during call management | Transcriptions are kept in an active database for six (6) months from the date of communication with the patient. After this period, they are archived by Carecall for six (6) months. |
This Agreement supplements any other contractual documents between the Parties. In the event of any conflict between this Agreement and all or part of any such documents concerning personal data protection, this Agreement shall prevail.
| Physical Access Control | Authentication at the entrance to premises and locked offices; Facilities equipped with fire alarms. |
|---|---|
| Logical Access Control (access to information systems) | Access control to the CareCall Solution (authenticated access, strong password policy…) Encryption of data in transit and at rest (including backups). |
| Personal Data Access | Data access: limited to individuals with operational needs, on a need-to-know basis. Named data access rights, governed by consultation, read, and write permissions. |
| Data Integrity and Availability | Activity logging for network connections and server access. Data is hosted on secure servers and in secure geographical zones. Regular data backups with geographical redundancy within the European Union. CareCall takes measures regarding data availability to ensure the proper functioning of the CareCall Solution. However, CareCall is not a storage and backup solution and the Client is solely responsible for backing up data entered, processed, or generated in the CareCall Solution, both during and after the term of the Contract. |
CareCall undertakes to inform the Client in writing of any planned addition or replacement of a Subsequent Sub-processor within thirty (30) days before said addition or replacement. The Client has a period of fifteen (15) days from the date of receipt of this notification to submit their objections. The planned addition or replacement can only be carried out if the Client has not raised an objection within the agreed period. CareCall remains fully responsible to the Client for the performance of the Subsequent Sub-processor's obligations.
CareCall also guarantees that Subsequent Sub-processors are bound by similar obligations for the transfer of personal data to Third Countries.
A temporary transfer of data outside the European Union (EU) is possible due to the use of WhatsApp for appointment reminders, involving only the transfer of the patient's mobile phone number for 60 minutes.
No personal health data is permanently stored outside the EU.
Health Data Hosting
| CareCall Solution availability rate, excluding scheduled maintenance | 99% |
|---|---|
| Response time for Client support requests | Standard request: 48 business hours Urgent request: 24 business hours. |
CareCall is responsible for qualifying the request.